Three critical areas to understand about your environment are: Operations, Adoption, and Governance. Without control in these areas, your environment could be suffering from performance problems, report outages, and unnecessary monthly expenses. These problems lead to unhappy report consumers and poor cost controls.
Operations – Without fresh accurate data, your reports are useless to the organization. Report consumers will complain, make inaccurate data-driven decisions, or stop using the reports. We have tools that can pinpoint which reports and datasets are experiencing refresh failures across all workspaces. Administrators can locate and remedy problems quickly across the entire Power BI tenant. Determine key reports that will be affected by change management.
Find reports in any workspace.
Is your environment slowing down? Users hate waiting for report data to refresh. Some users will stop using reports if the supporting data is old or it takes too long to refresh. Proactively monitor your dataset refreshes across all workspaces. Find datasets that need to be optimized. Determine if it is time to modify licenses and increase your capacity.
It could be time to reconfigure your scheduled dataset refreshes. Ask developers and users whether these schedules can be updated to meet the organization’s needs. Depending on the environment, it may not be necessary to refresh your datasets frequently. For example, does a development workspace dataset need to be updated at the same frequency as production? Smart adjustments to your schedules can save real compute costs.
Adoption – How are the report users actually utilizing Power BI? With our analysis and your tenant data, we can provide feedback on best practices, report usage, and performance tuning tips. Don’t get surprised. Filter the report usage data from lowest to highest usage reports. Fix poorly designed reports and datasets. Train users on how to use complex reports. Mark reports ready for archiving using your tenant usage data.
Governance – Developing good development and report sharing policies is easy compared to environment monitoring and enforcement. Investigating and monitoring each workspace and report access is too time-consuming. Time-consuming admin tasks are never completed. We have interactive reports that can identify workspaces and reports that do not meet your sharing policies. Discover and revisit your tenant policies that need to be updated.
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